Posts Tagged exchange 2003
Exchange 2003: Manage Distribution Group
Posted by Bloggylife in troubleshooting, windows on March 1, 2009
How to restrict modifications to group members?
Distribution groups contain members with common purposes, same department, same functionality.
If security setting is not configured properly, users within the domain can modify the members by add/delete members and changes will be reflected in the Global Address List (GAL), that will be propagated to all users.
The user doesn’t do that necessarily on purpose, they might edit a distribution group thinking it’s only on their outlook address book.
To limit permissions:
- Open Active Directory Users and Computers console
- Go to View -> Advanced features
- Double click the group you want to configure
- Click on security tab
- Locate and select the user/group and check permission in the second window below. Authenticated Users group, are all the domain users, make sure of its permissions
- Remove write permission from the specific user/group to prevent them from modifying group members
Retrieve Deleted Items from Public Folders
Posted by Bloggylife in troubleshooting, windows on December 24, 2008
Public folders in Exchange 2003 are shared by several users each with set of permissions. So this user calls and requests to restore emails that have been deleted by “unknown”.
I thought I had to pull it out of our backups and a long process but luckily all went smoothly.
In the exchange server -> run Exchange System Manager -> navigate to your Public Folder Store -> Right click -> Properties, you should be able to see the below configuration under the limits tab.
You should have proper permission to retrieve items, and since I’m the owner I had no trouble ;P
In your outlook, select the public folder -> go to tools ->recover deleted items -> select the items from the list and retrieve.
Good thing we keep deleted items, that really made the job a hell lot easier. Talk about anticipating ahead 
Source: Link
Exchange 2003: Message Auto-Reply
Posted by Bloggylife in technology, troubleshooting, windows on October 16, 2008
How do I set up an email auto-reply message?
If you have a distribution group like “customer service” and when someone sends to this group, a reply is sent “Thank you for contacting us, we’ll look into this matter soon”, how is this done??
Sounds simple enough … NO … I looked it up and since we setup a distribution group, there was something about associating the group with a public folder (see link), when following the procedure some weird error kept popping up when trying to save the auto-reply template:
“Changes to the Rule could not be saved.”
From the error, you automatically think “permission problem”, but that didn’t solve the problem and even the procedures to solve this problem didn’t work!
I had to find another way. So this is what we did
1. Create an email account (sales@company.com), because we want to associate rules and with distribution group you can’t because it doesn’t have an email box in exchange
2. Login using that account and configure office outlook as exchange mail
3. Go to tools -> rules and alerts
4. Under “Start from a blank rule” select “Check messages when they arrive” -> next –you can’t do it through OWA-
5. Click Next again and you will get a message “This rule will be applied to every message ….”, click Yes
6. In the next window choose the following actions
a. Have server reply using a specific message
b. Redirect it to people or distribution
c. delete
7. In (a), you’ll get an email message box, write the subject and email body
8. In (b), instead of adding individual users to receive a copy of all emails sent to sales account. Create a distribution group (salesGroup@company.com), add the group in the redirect field. Then add users to the distribution group. This way it is easier to modify the recipients’ list instead of logging everytime and adding or deleting users
9. In (c), I think step (b) automatically deletes the emails in sales account after redirecting them. Nevertheless, this rule to ensure all emails goes to the delete box. This is emptied after specific days. This ensures sales email account size never fills
10. Click Finish
And that’s that 
If anyone has a better solution, PLEEEAZZZEEE share …
Don’t make the alternative solution too easy, because it took me whole day to get this ;P
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